Organisation of EU Green Week 2018 Opening and Closing Events: call for proposals

EU Green Week is the key event in the EU environment policy calendar. This annual opportunity to debate and discuss European environmental policy attracts policymakers, leading environmentalists, stakeholders and other interested parties from across Europe and the globe.

In 2018 it will take place from 21st to 25th May 2018, focusing on the theme of 'Green Cities for a Greener Future'. It will place the spotlight on cities as key actors at the forefront of tackling global environmental challenges, such as air quality, waste and water management, climate change, green infrastructure and so on.

To mobilise involvement and contribution from all sectors, in addition to the high level conference in Brussels organised by the European Commission's Directorate-General for Environment, a series of events organised by partner organisations from across Europe feature officially in the Week's programme.

Two of these events, the official opening and the official closing event, have a particular prominence and play a special role in setting the tone for debates, then, putting forward the results and political conclusions and setting out directions for further policy implementation and development.


Purpose of the call

This call for proposals concerns the organisation of two EU Green Week high level partner events:

(a) The official Opening event for EU Green Week 2018, on Monday, May 21st 2018.

(b) The official Closing event for EU Green Week 2018, on Friday, May 25th 2018.

The purpose of this call is to select an organisation or organisations that, in partnership with the European Commission, will organise these events.

The events organised by the selected partners will benefit from support by the European Commission, including political visibility and promotion towards broader audiences. While, in principle, the European Commission does not fund the organisation of these events, depending on specific and justified circumstances, it could envisage covering part of the costs that are essential to the organisation of the event (such as webstreaming, catering, technical equipment, communication material, etc.)  The details will be negotiated with the selected candidate(s).


Eligibility of applicants

In order to be eligible, the events must be relevant to the theme of EU Green Week, must take place in Member States and must link to the topic in an appropriate way, and, as much as possible, be in line with the focus outlined below:

(a) Opening event:

  • 21st May 2018 will be a public holiday in a number of EU countries - so events with a component of festive, interactive activities engaging the whole family and other segments of society will be favoured.
  • 21st May is the EU Natura 2000 Day -  so organisation of events with connections to nature/biodiversity, underlying it's importance for citizens' quality of life and as an essential asset in sustainable urban development (e.g. through nature based solutions) should be envisaged.

(b) Closing event:

  • The European Commission wishes to pass on the overall message that every city can already start changing and, in order to make this happen, they need to start reflecting on and using the tools that are at their disposal, such as participatory approaches to governance where citizens and all other actors engage together in developing a vision for their city and ways to achieve that vision. The EU also provides support which cities can tap into (such as funding).  Events focusing on governance and involving citizens and other actors will be favoured.
  • If several applicants decide to submit a joint proposal, then one lead organisation should be chosen as the coordinator.
  • The application form must be filled out in full and submitted within the deadline.
  • Organisations can send applications for the organisation of both the Opening and of the Closing event; however, in this case, a separate application for each of the events must be submitted.
  • The Opening and the Closing should preferably take place in two different Member States.

Submission of proposals

Applications must be submitted using the form provided on the website.

The deadline for submission is 3 November 2017 at 17:00 (Brussels time).

Selection of proposals

The proposals will be assessed by DG Environment based on their eligibility and on the relevance and strength of the proposal (e.g. high level political presence, involvement of citizens in dialogues, etc). The applicants will be informed about the outcome of their application by e-mail.  

A Partner Agreement listing the rights and obligations of each of the parties will be co-signed by both the selected applicants and the European Commission.

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